Holiday Balance

Gig Grafter now displays two holiday balances for each employee. These are calculated based on each employee’s personal work pattern i.e. the average hours worked per day and average days worked per week.

The Accrued Balance To Date provides an estimate of the employees holiday accrual at a specific point in time.

The Estimated Annual Balance Remaining provides an estimate of the number of days remaining of their annual entitlement.

Calculating an Employee's Annual Holiday Entitlement

Annual holiday entitlement is calculated by multiplying each employees average weekly hours by the Statutory Holiday Entitlement (or an individual employees Annual Holiday Entitlement if greater than the minimum statutory allowance).

Statutory Holiday Entitlement in the Republic of Ireland is 4 weeks

Statutory Holiday Entitlement in the United Kingdom is 5.6 weeks

Worked example: Employee whose average working hours is 20 hours ( Average working week being 5 Hours per day x 4 Days per week)

Annual Holiday Entitlement is 20 hours per week x 4 weeks = 80 Hours (16 days)

To learn more about Public Holiday calculations for customers in the Republic of Ireland please click HERE.

Annual Holiday Entitlement is 20 hours per week x 5.6 weeks = 112 Hours (22.4 days)

If an employees work profile changes e.g. the number of days and hours they ordinarily work increases or decreases throughout the holiday year, these balances will automatically update to account for this change in work pattern and its impact on their entitlements.

Please Note: Your payroll system will be the ultimate source of data for worked hours and annual leave. For these features assume that the data from our Time and Attendance product is submitted to your payroll software without any changes. However changes can occur outside of Gig Grafter and you may see some discrepancies in the data. These can be corrected by updating employee balances.