Gig Grafter enables you to create unique rotas for different locations, events or departments making complex scheduling simple and easy to do across your organisation.
Using our multiple rota functionality you can:
Assign budgets and track wage costs for each cost centre
Assign staff to more than one rota with the system preventing and alerting you to shift conflicts
Managers can share staff and collaborate on rota planning across the organisation
Each rota can be published independently even when other rotas are still in draft
Here's some step by step instructions to help you get the best out of this feature:
To add a new Rota, go to "Rotas" tab.
Then click on the name of your current rota to activate the drop-down rota picker, and select “Add New Rota”.
Complete the "Create Rota Form", assigning the new rota a unique name and start day.
You can also optionally assign a budget for the rota at this stage - if you haven’t finalised a budget yet, simply skip this step, as you can always assign a budget at a later stage by editing your rota.
Then add employees to your rota.
Managing Shift Conflicts
If you manage an employee that is a part of more than one rota, you'll be able to see that the employee has already been scheduled in the other rota.
If you attempt to assign a shift to an employee who is already scheduled at that time on another rota, the system will prevent the double booking and alert of the shift conflict.
