Gig Grafter’s time and attendance solution is designed to provide a simple and efficient means to reconcile clocked hours against planned hours to produce an accurate record of payable hours for each employee.
Setting Your Pay Period
Whilst rotas are presented in seven day periods commencing on the first day of your rota, you can view pay records across any number of days or weeks.
When you open the payroll tab it will default to the current week commencing on your default rota start day.
To change this, click the date picker selecting the first day and last day of the period you wish to review.
Reviewing Employee Payroll Records
Employee’s are listed in alphabetical order by first name.
To view an employee’s payroll record for the pay period selected, simply click on the employee row. The employee’s payroll record for each day across the selected payroll period will be visible.
The payroll record is presented in three columns.
Column one presents employee’s scheduled hours with unpaid breaks deducted
Column two presents the employee’s clocked hours
Column three presents the employees payable hours.
The default data within column three includes the clocked start and finish time along with the scheduled unpaid break.
Approving Payroll Records
To finalise a payroll in column three you have four options.
Options 1 - Pay the default payroll calculation
You do not change anything and simply approve the clocked hours less the scheduled unpaid break.
Option 2 - Pay the Scheduled Hours
By clicking the switching icon you will have the option to select the Rota Hours.
By selecting the Rota Hours you override the default record with the original schedule.
Option 3 – Pay the Clock Hours deducting the clocked unpaid break
By clicking the switching icon you will have the option to select the Clocked Hours.
By selecting the Clocked Hours you override the default record with the complete clocked record including the actual minutes taken as an unpaid break.
Option 4 – Manually input Start Time, End Time or Unpaid Break
In all circumstances you can individual override any element of the pay record with a bespoke value. Simply click on the element you wish to update and key in the relevant value.
Whilst this updates the payable hours, the original rota and clocked hours remain unchanged.
Approving Payable Hours
To approve the final payroll record simply click the circle to the right of the payroll column.
When the record is approved a green tick will appear in the circle and the row will turn green.
When all records have been approved you can export the approved time sheets for payroll by clicking the Export Timesheets button at the top right hand of your screen.
To learn how to include holiday pay in your payroll report please read
For information about export options such as splitting out Sunday hours please see