When approved annual leave is included on any rota it will now display in the payroll view.
To help managers decide what holiday hours to approve for payroll we have added a helper tool to work this out.
When the manager clicks this button two elements appear.
The employee's current holiday balance.
2. The employees average working hours per working day and per working week.
Using this information managers can decide how many holiday hours to pay each day:
The system takes the available work history up to a maximum of 52 weeks and presents the employee's working averages.
In this case the system is suggesting that when this employee takes a single day off on approved paid annual leave the employee is eligible for 10 hours holiday pay. This being the average hours that employee works on an average working day.
As the employee also only works an average of 1 day per week, the system is also suggesting that the employee is also eligible for 10 hrs holiday pay for the week.
The manager is free to use these suggested calculations but can also enter another value if that is deemed appropriate.
When 10 hrs is entered as the pay for this annual leave day the overall balance is updated instantly. In this case 10 hours is deducted from the holiday balance which is reset to 3.62 hours or 0.72 days.
Please Note:
Your payroll system will be the ultimate source of data for worked hours and annual leave. The data on our system should be used as a guide only as a close approximation to assist with operational decisions. These features assume that the data from our Time and Attendance product is submitted to your payroll software without any changes. However changes can occur outside of Gig Grafter and you may see some discrepancies in the data. These can be corrected by updating employee opening balances.