Holiday Balance
Gig Grafter now displays two holiday balances for each employee. These are calculated based on each employee’s personal work pattern i.e. the average hours worked per day and average days worked per week.
The Accrued Balance To Date provides an estimate of the employees holiday accrual at a specific point in time.
The Estimated Annual Balance Remaining provides an estimate of the number of days remaining of their annual entitlement.
Calculating an Employee's Annual Holiday Entitlement
Annual holiday entitlement is calculated by multiplying each employees average weekly hours by the Statutory Holiday Entitlement (or an individual employees Annual Holiday Entitlement if greater than the minimum statutory allowance).
Statutory Holiday Entitlement in the United Kingdom is 5.6 weeks
Worked example: Employee whose average working hours is 20 hours ( Average working week being 5 Hours per day x 4 Days per week)
Annual Holiday Entitlement is 20 hours per week x 5.6 weeks = 112 Hours (22.4 days)
If an employees work profile changes e.g. the number of days and hours they ordinarily work increases or decreases throughout the holiday year, these balances will automatically update to account for this change in work pattern and its impact on their entitlements.
Your payroll system will be the ultimate source of accurate information for worked hours and annual leave.
When calculating holiday balances and holiday pay estimates, Gig Grafter assumes that the pay hours submitted to your payroll software are uploaded from the Gig Grafter timesheets without any further changes.
In some circumstances payroll managers can make additional amendments to pay records after the data has left Gig Grafter. If that occurs discrepancies can arise between holiday balances calculated by your payroll software and those calculated by Gig Grafter.
This can be corrected by updating holiday balances within Gig Grafter with the data calculated by your payroll software.
For additional assistance contact support@giggrafter.com