The first step in getting started with Holiday Management is to set your holiday year start date. By setting your holiday year start date the system is able to calculate accurate holiday accruals for each staff member for each holiday year.
When you create your Gig Grafter account the default holiday year is set to 1st January.
The default Annual Leave Entitlement is set to the Statutory Amount (country based).
Set Annual Leave Start Date
If your holiday year starts on a different date e.g. 1st April, you can change it in the
Account Settings.
Select the Day and Month on which your holiday year starts and click save.
Change Annual Leave Entitlement
If your company offers more than the Statutory Annual Leave Entitlement you can also change this in Account Settings by inputting the amount in weeks.
For every extra day's holiday entitlement add an extra 0.2 weeks. This will be applied to all staff in the account. You can always override this figure at an employee level too and the next article explains how.
Pay Reference Period
By default the system uses the past 52 weeks of employees work history to calculate employee's average daily and weekly hours. Here you can change this reference period.
Make sure any changes comply with relevant local employment regulations.
Please Note: Your payroll system will be the ultimate source of data for worked hours and annual leave.
The data on our system should be used as a guide only as a close approximation to assist with operational decisions.
These features assume that employees work consistently each week over the reference period and the data from our Time and Attendance product is submitted to your payroll software without any changes.
However changes can occur outside of Gig Grafter and If that occurs discrepancies can arise between holiday balances calculated by your payroll software and those calculated by Gig Grafter.
These can be corrected in Gig Grafter by updating employee opening balances to match your payroll software balance.