There are a number of scenarios when an employer may need to set or reset a holiday accrual balance for an employee. The most common is when a new business client starts using our service part way through their holiday year.
Whatever the reason, setting or resetting a holiday balance is quick and easy to do.
Step 1 - Navigate to 'Employees' tab
Step 2 - Click to EDIT selected employee
Step 3 - Set Opening Balance in hours
Step 4 - Set Balance Date
The balance date represents the date at which the employee had the accrued balance and can be set to any date within the holiday year. In the case below we are saying that this employee starts 1 Apr with 5 hours balance. Negative balances can also be entered.
Any further holiday accruals are carried forward from the new holiday balance date.
Step 5 - Update Employee
Changing Employee's Annual Leave Entitlement
Gig Grafter uses the statutory holiday values in weeks based on your location :
4 weeks in Republic of Ireland
5.6 weeks in United Kingdom
If an employee also benefits from additional annual holidays e.g. an extra holiday day arising from length of service, the default value can be reset.
E.g if an employee benefits from an additional 1 day
In the Republic of Ireland you would reset the annual entitlement in weeks to 4.2
In the United Kingdom you would reset the annual entitlement in weeks to 5.8
Click HERE to find out how to change Annual Entitlement for the whole account.
Please Note: Your payroll system will be the ultimate source of data for worked hours and annual leave.
The data on our system should be used as a guide only as a close approximation to assist with operational decisions.
These features assume that employees work consistently each week over the reference period and the data from our Time and Attendance product is submitted to your payroll software without any changes.
However changes can occur outside of Gig Grafter and If that occurs discrepancies can arise between holiday balances calculated by your payroll software and those calculated by Gig Grafter.
These can be corrected in Gig Grafter by updating employee opening balances to match your payroll software balance.
For additional assistance contact support@giggrafter.com