You've got this far, well done!  Now we need to add your staff into the system.

If you have a small number of staff you can add them one at a time but for 10 or more you can upload your staff.

Here's some step by step instructions.  If you've already downloaded the template spreadsheet you can jump straight to Step 3.

Open the file "employee_upload_template.xlsx" from your downloads folder.

Mandatory fields
As a minimum we need firstname , lasname and email .

Mobile
​mobile  is optional but is required if you want your staff to receive SMS alerts for their rota shifts.

dateofbirth is optional. To enter the Date of Birth please use the following format dd/mm/yyyy.

For users in the UK, date of birth is required if you do not wish to apply employers work place pension contributions to employees who are 22 years or under.

For more information on Employers Work Place Pension contributions please click here.

Remuneration

Remuneration fields are optional but we require these in order to estimate the cost of each shift and overall cost of the rota for budgeting.  

If you don't need budgeting right now please enter 0 in each of the cells and avoid leaving them blank.

You can provide either:

a) just an hourlyrate . Insert 0 for salary.

​OR

b) gross annual salary. Insert 0 in hourly rate.

If salary is provided we will calculate a weekly cost for that employee for each rota they work on.  You do not need to do anything more.

Weekly Contract Hours

If employees have a set number of hours to work each week simply add this here.

Payroll ID

The payroll ID is the unique payroll reference that is assigned to each employee by your payroll software and appears on each employees payslip.

By adding the Payroll ID you will be able to upload the payroll report produced by Gig Grafter's time and attendance software directly to your chosen payroll software system, saving you time and streamlining your payroll processing.

Click File -> Save As
Give the file a name
Click the file type drop down list and change from Excel Workbook (*.xlsx)  to CSV (Comma Delimited) (*.csv)
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Drag or locate your csv with the file picker.
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Click "Upload Employees". Your staff will instantly appear on screen.

Now you can return to your rota dashboard and start adding relevant staff to each rota.