There are couple of ways to update confirmed shift swaps.
You can view "future" confirmed swaps by navigating to
Shift Swaps -> Admin -> Swaps
If you need to review older swaps in the past then use the export function which will provide these details in the downloaded spreadsheet.
Fully Revert Shift Swap
Fully reverting a confirmed swap requires manual updates.
First take a note the shifts, roles and employees involved in the swap.
Load the rota for each week that contains each side of the swap.
Deleted these shifts from the rota.
Create new shifts that match the original dates, roles and employees.
Ensure both employees are aware that the swap has been removed.
Please note that this is not an "undo" of the swap but rather a removal.
There will now be no record of the confirmed swap being deleted.
If one of the employees is still looking to open their shift up for a shift swap they should log in their account and initiate the swap as normal.
Re-assign a shift for one side of a swap
There is also an option to re-assign either shift involved in a confirmed swap.
From the rota view select the shift, click "Edit" and assign to another employee. This change will be visible in the Shift Swaps - Admin Tab and on the Export.
The shift that has been reassigned will no longer be visible in the employee's future swaps.
Please note staff are not automatically notified of these changes so this should be handled offline ensuring they are aware of the change.
